Connect ERPNext with your existing systems.
AIKI assesses and develops integrations for ERPNext projects. The important questions concern the data, its authoritative source and what happens when a transfer fails—not just whether an API exists.
Which system owns which data?
Before developing an integration, agree where authoritative customer records, items, orders or stock levels originate. Two systems should not independently change the same value without a defined conflict rule.
For each data type, describe the source, target and direction. A transfer may run one way; two-way synchronization needs additional rules for changes and conflicts. Your business workflow determines the requirement.
Example: import an order only once.
Illustrative example, not a client case: an external system sends an approved order to ERPNext. The mapping records the external order ID, customer, items, quantities and units. It also defines whether to create a new record or update an existing one.
If a connection failure causes the order to be sent again, it must not create a second order. Test that repeat explicitly. Another test covers an item missing from the target: the error must be visible, and someone must be responsible for resolving it.
Prepare the first enquiry.
Name the systems that need to remain and one concrete data flow: what is created where, where should it go and what result does your team need? If known, include versions, available API documentation and an anonymized example.
Do not send credentials or real confidential records in the first enquiry. Appropriate access will be arranged for further assessment. AIKI replies within two working days; scope, cost, operations and support are agreed for the project.
Assess integrations in day-to-day operation.
What an integration assessment needs.
Start with documented data access, the versions in use and the fields actually required. Also assess permissions, transfer timing, data volumes and the limits of each system.
Frappe provides documented APIs. That does not establish a ready-to-use connector for every application. Each integration needs to be assessed against the external system, its conditions and representative data.
Plan synchronization and errors together.
Define what triggers a transfer, which changes are copied and how deleted records are handled. Not every workflow needs real-time updates. A periodic reconciliation may be sufficient when business requirements allow it.
Include interrupted transfers, invalid data, repeated messages and missing permissions. Agree on detection, retries and responsibility for those cases. A broad promise that all data always stays correct does not replace these rules.
Integration, migration or workflow automation?
An integration transfers data between systems during ongoing operations. A migration moves a defined dataset when switching systems. A workflow controls steps and approvals within a system. One project can contain several of these tasks.
Making the distinction helps assign tests and responsibility correctly. A successful test migration, for example, does not establish reliable ongoing synchronization.
Services to match the work you need.
Fit assessment, implementation, data migration and ongoing integration are distinct tasks. Find the relevant next step here.
Tell us about your workflow.
In a free conversation, we discuss your starting point and the result you need. We can then show you a demo on request. Custom work and integrations are delivered within the agreed project scope.