Implement your ERP. Connect your workflows.
Want to connect sales, purchasing, inventory or projects in one ERP system? AIKI implements ERPNext around your workflows, from requirements and configuration to data migration, testing, training and go-live. You do not need to have chosen a system yet. Start with a free conversation.
An open-source foundation
ERPNext has no per-user software licence. Implementation, hosting and support are separate costs to plan for.
A phased go-live
We plan an agreed phased rollout and check data, workflows and responsibilities before sign-off.
Requirements come first
Describe the way your business works. We assess whether an ERPNext implementation fits those requirements.
It starts with one spreadsheet. Then there are twelve.
Quotes in one tool, stock in the next, accounting somewhere else. And the one number you trust lives in the head of someone you hope never quits. It works. Until an order slips through, the stock count eats three days, and nobody knows which figure is right anymore.
An ERP is meant to end that. Done badly, it makes the chaos worse: a bloated system nobody touches, a migration that corrupts data, a cutover date that halts the business.
What ends up on one source of truth.
Sales, purchasing, production and finance work with coordinated data. We agree which areas and handovers your system connects during the project.
We define scope, roles and handovers for your business.
From requirements to an implemented ERP.
First we clarify which workflows your ERP needs to connect and whether ERPNext is a suitable fit. The agreed project then covers configuration, data migration, necessary custom work, testing and training.
It is not your label that decides, it is your day-to-day.
Industries
Manufacturing
When bills of material, stock and work orders live in separate lists, nobody knows what can actually be produced.
- Bills of material and routings in one place
- Material requirements from real stock rather than estimates
- Work orders connected to sales and the warehouse
Wholesale and retail
Purchasing, warehouse and sales hang off the same stock. The moment they drift apart, you sell what is not there.
- One stock level for every channel instead of separate lists
- Purchasing that follows real cover
- Prices and terms maintained centrally
Services
Projects, time and invoices belong together. Recorded separately, half of it is missing at month end.
- Projects and recorded time in one place
- Billing straight out of the project
- Review project time and costs
Trades
Between quote, site and invoice, material and hours go missing. Usually the ones nobody wrote down.
- Quote, order and invoice in one pass
- Material and hours on the job rather than on scraps of paper
- Costing that shows what a job actually cost
E-commerce
The shop is only the front. Behind it, stock, shipping and accounting decide whether it works.
- Shop orders in the same system as stock
- Shipping and returns without double entry
- Accounting that is not rebuilt at month end
Nonprofits
Members, dues and donations often run on lists that grew by themselves. Every change of board starts the search again.
- Members and dues in one place
- Recurring dues without manual work
- Traceable figures for auditors and the board
Multiple locations. Connected workflows.
We support ERPNext projects in German and English. For multiple locations, we assess shared data and each company’s requirements.
- Several companiesReview each company’s requirements separately, including currencies, accounting and local obligations.
- Warehouses per locationOne stock level per warehouse instead of one list per hall and country.
- Implemented remotelyWork together in German or English. Delivery arrangements and responsibilities are agreed for your project.
How a project runs
The first conversation covers your starting point and open questions. A subsequent project begins with requirements and responsibilities. We distinguish standard features, configuration and necessary custom work, test the data migration and plan go-live around your operational dependencies.
Prepare your ERP selectionAgencyOS
How your team works with AgencyOS.
Our ERPNext-based interface for agencies · 1:13 minutes
AgencyOS brings clients, projects, tasks, time and invoices together in our ERPNext-based interface for agencies. Explore the workflow. Your ERP project is configured around your requirements.
Explore AgencyOSWhen ERPNext fits. And when it does not.
A fit
- Sales, inventory, production and finance should sit under one roof.
- You are outgrowing spreadsheets and point solutions.
- You want a customisable ERP without a per-user licence.
Not a fit
- A single specialist tool covers you completely.
- Your essential requirements cannot be met reliably.
- Nobody in-house will carry the system internally.
Your requirements guide the system choice. We specialise in ERPNext and say openly when it is not a suitable fit.
Four people working on your ERP project.
Four people, one project
Our four-person team brings together process analysis, implementation, data migration and development. For your project, we define responsibilities, handovers and results that can be tested. ERPNext provides the foundation; custom work and integrations address requirements the standard system does not cover.
A decision that fits your business
If a project does not pay off, we say so. An ERP nobody uses costs more than none.
Frequently asked questions
Do I need to have chosen ERPNext already?
No. In the free first conversation, describe your current systems, workflows and goals. We discuss unresolved requirements and whether an ERPNext implementation could be a suitable fit. A demo can follow on request. A detailed concept, a firm cost estimate or a rebuilt version of your workflows is not automatically included in that conversation.
What does an ERPNext implementation cost?
Costs depend on modules, data quality, migration, custom work, integrations and support. The first conversation covers your starting point. A reliable estimate requires a more detailed requirements assessment and an agreed project scope.
How long does it take to go live?
Timing and the first area depend on requirements, data quality, integrations and available owners. We plan stages around those dependencies and agree acceptance criteria before launch. This does not imply a fixed delivery time.
Is ERPNext suitable for smaller companies?
ERPNext can suit smaller businesses. Workflows, essential requirements and the effort of implementation and operation determine the fit. A simple specialist tool may suffice when a shared ERP is unnecessary.
Can we migrate from a legacy system or spreadsheets?
Usually yes. We clarify the path and data quality early, because that's where most ERP projects run into trouble. See ERPNext Migration.
Which areas can ERPNext connect?
Sales
Quotes, orders, deliveries and invoices form one connected workflow. We define the approvals and handovers your business needs during the project.
Purchasing and inventory
One stock level everyone works from. Purchasing sees what is actually there instead of estimating cover from a side list.
Production
Bills of material, routings and work orders draw on the same stock. What can be produced is in the system, not in someone’s head.
Finance
Invoices draw on the relevant business transactions. We assess accounting requirements, reporting and local obligations before implementation.
Can AIKI support multiple locations?
AIKI supports ERPNext projects in German and English. For multiple companies and locations, we assess which data is shared and which requirements remain specific to each company. Local tax and accounting requirements need to be reviewed as part of the project.
Several companies
Review each company’s requirements separately, including currencies, accounting and local obligations.
Warehouses per location
One stock level per warehouse instead of one list per hall and country.
Implemented remotely
Work together in German or English. Delivery arrangements and responsibilities are agreed for your project.
Before you put budget into an ERP project, answer the three questions that matter.
- Does ERPNext fit your workflows?
- Which area should go live first?
- And which data or interface risks must you solve first?