Privacy Policy
1. Controller
The controller responsible for data processing on this website is:
Nikolai Chigrin
Auf dem Felde 18
58455, Witten
Germany
Email: contact@aiki-agent.com
Phone: +491788270579
2. Overview of Processing Operations
2.1 Types of Data Processed
Inventory data (e.g., names, addresses)
Contact data (e.g., email addresses, phone numbers)
Content data (e.g., text entries in forms)
Usage data (e.g., visited web pages, interest in content, access times)
Meta/communication data (e.g., device information, IP addresses)
2.2 Categories of Data Subjects
Website visitors, newsletter subscribers, users of our services
2.3 Purposes of Processing
Provision of the website and its functionalities
Security measures
Analytics/Marketing
Newsletter distribution
Spam protection through CAPTCHA services
2.4 Legal Bases
Art. 6 para. 1 lit. a GDPR - Consent
Art. 6 para. 1 lit. b GDPR - Contract performance
Art. 6 para. 1 lit. f GDPR - Legitimate interests
Art. 6 para. 1 lit. c GDPR - Legal obligation
3. Applicable Legal Framework
This privacy policy is based on:
EU General Data Protection Regulation (GDPR)
German Federal Data Protection Act (BDSG)
German Telecommunications and Digital Services Data Protection Act (TDDDG)
4. Security Measures
In accordance with Art. 32 GDPR, taking into account the state of the art, implementation costs, and the nature, scope, circumstances, and purposes of processing, as well as the different likelihood and severity of risks to the rights and freedoms of natural persons, we implement appropriate technical and organizational measures.
These measures include securing the confidentiality, integrity, and availability of data through control of physical access to data, as well as access, input, transmission, availability assurance, and data separation controls.
5. Collection of Access Data and Log Files
5.1 Purpose and Legal Basis
Information is automatically captured in server log files with each access to our website. This serves the technical provision of the website and ensuring IT security.
Legal basis: Art. 6 para. 1 lit. f GDPR (legitimate interests)
5.2 Processed Data
IP address of the accessing device
Date and time of the request
Name and URL of the retrieved file
Website from which access occurred (referrer URL)
Browser and operating system used
HTTP status code
5.3 Storage Duration
Data is automatically deleted after 7 days, unless legal retention obligations exist or the data is needed for investigating and defending against attacks on our IT infrastructure.
6. Cookies and Cookie Consent
6.1 General Information about Cookies
We use cookies on our website. Cookies are small text files stored on your device. Some of the cookies we use are deleted after the browser session ends (session cookies), while others remain on your device longer and enable recognition of your browser on your next visit (persistent cookies).
6.2 Cookie Categories
6.2.1 Technically Necessary Cookies
These cookies are required for the basic functionality of the website.
Legal basis: Art. 6 para. 1 lit. f GDPR and § 25 para. 2 TDDDG
Processed Cookies:
Cookie consent preferences (Storage duration: 1 year)
6.2.2 Analytics Cookies (only with consent)
These cookies are only set if you have given your consent via our cookie banner.
Legal basis: Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG
6.3 Cookie Management
You can change your cookie settings at any time through the cookie settings at the bottom of our website. Your preferences are stored in a cookie on your device.
7. Google Analytics
7.1 Scope of Processing
We use Google Analytics only after your explicit consent. Google Analytics is a web analytics service by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
7.2 Legal Basis
Art. 6 para. 1 lit. a GDPR - Consent via cookie banner
7.3 Processed Data
IP address (anonymized)
Browser information
Operating system
Referrer URL
Visited pages and dwell time
Online identifiers (Google Analytics Client ID)
Device information
7.4 Purpose of Processing
Analysis of user behavior
Website optimization
Audience measurement
7.5 Data Transfer to Third Countries
Google Analytics transfers data to the USA. Google LLC is certified under the EU-US Data Privacy Framework, ensuring an adequate level of data protection.
7.6 Storage Duration
Google Analytics stores data according to our configured settings for a maximum of 14 months.
7.7 Right to Object
You can withdraw your consent at any time through cookie settings. Additionally, you can install the Google Analytics Opt-out Browser Add-on: https://tools.google.com/dlpage/gaoptout
8. Google Tag Manager
8.1 Scope of Processing
We use Google Tag Manager only after your consent for managing website tags and marketing codes.
8.2 Legal Basis
Art. 6 para. 1 lit. a GDPR - Consent via cookie banner
8.3 Functionality
Google Tag Manager itself does not set cookies and does not collect personal data. It loads other tools (tags) only after your consent.
8.4 Processed Data
Only technical information for tag execution
No personal data by the Tag Manager itself
8.5 Provider
Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland
9. Newsletter Service with Resend
9.1 Newsletter Registration
You can subscribe to our newsletter only after explicit consent. We use the double opt-in procedure.
9.2 Legal Basis
Art. 6 para. 1 lit. a GDPR - Consent
9.3 Processed Data
Email address
Time of registration
IP address at time of registration (as proof of consent)
Double opt-in confirmation status
9.4 Service Provider
We use Resend (Resend, Inc.) for sending our newsletters. Resend is GDPR-compliant and has implemented appropriate data protection measures.
Provider: Resend, Inc., USA
Website: https://resend.com
Privacy Policy: https://resend.com/legal/privacy
9.5 Data Transfer
Your email address is transferred to Resend in the USA. Resend provides standard contractual clauses for data protection-compliant transfer.
9.6 Unsubscription
You can unsubscribe from the newsletter at any time:
Via the unsubscribe link in each newsletter email
By email to [INSERT EMAIL]
Through newsletter settings on our website
10. CAPTCHA Services
10.1 Purpose
We use CAPTCHA services to protect against automated requests (spam, bots) in our forms.
10.2 Legal Basis
Art. 6 para. 1 lit. f GDPR - Legitimate interests (protection against abuse)
10.3 Processed Data
IP address
Browser information
Device information
Interaction data with the CAPTCHA
Temporary session data
10.4 Service Provider
Cap Captcha hosted on a server in germany.
10.5 Storage Duration
Data is processed only for the duration of the CAPTCHA verification and then automatically deleted.
11. Redis Cache Storage
11.1 Purpose
We use Redis as a cache system to improve website performance and user experience.
11.2 Legal Basis
Art. 6 para. 1 lit. f GDPR - Legitimate interests (technical optimization)
11.3 Processed Data
Session data
Temporary website content
Performance data
IP addresses (anonymized)
11.4 Storage Duration
Data in the Redis cache is automatically deleted after configurable time intervals (TTL - Time To Live), typically between a few minutes and maximum 24 hours.
11.5 Storage Location
The Redis instance is operated on servers within the EU.
12. Data Subject Rights
You have the following rights regarding your personal data:
12.1 Right to Information (Art. 15 GDPR)
You can request information about the personal data we process.
12.2 Right to Rectification (Art. 16 GDPR)
You have the right to request correction of incorrect or incomplete data.
12.3 Right to Erasure (Art. 17 GDPR)
You can request deletion of your personal data, provided no legal retention obligations exist.
12.4 Right to Restriction of Processing (Art. 18 GDPR)
You can request restriction of processing of your data.
12.5 Right to Data Portability (Art. 20 GDPR)
You have the right to receive your data in a structured format.
12.6 Right to Object (Art. 21 GDPR)
You can object to the processing of your data based on legitimate interests.
12.7 Right to Withdraw Consent (Art. 7 para. 3 GDPR)
You can withdraw given consents at any time. The withdrawal is effective for the future.
12.8 Right to Lodge a Complaint (Art. 77 GDPR)
You have the right to lodge a complaint with a data protection supervisory authority.
13. Data Security
13.1 Encryption
Our website uses SSL/TLS encryption for secure data transmission.
13.2 Access Control
Access to personal data is only possible for authorized persons and is logged.
13.3 Backup and Recovery
Regular backups are created and securely stored. Backup data is subject to the same data protection provisions.
14. Data Deletion
14.1 Principle
Personal data is deleted as soon as it is no longer necessary for the purposes for which it was collected.
14.2 Retention Periods
Server log files: 7 days
Cookie preferences: 1 year or until withdrawal
Newsletter registrations: Until unsubscription
Google Analytics data: 14 months (configurable setting)
Redis cache: Automatic deletion after TTL (maximum 24 hours)
CAPTCHA data: Immediately after processing
14.3 Legal Retention Obligations
Where legal retention obligations exist, deletion occurs after expiration of these periods.
15. Data Transfer to Third Parties
15.1 Principle
Transfer of your personal data to third parties only occurs:
With your explicit consent
For contract fulfillment
Based on legitimate interests
Due to legal obligation
15.2 Data Processors
We work with the following data processors:
Google (Analytics, Tag Manager): Web analytics and marketing tags
Resend: Newsletter service
Cap Captcha: Spam protection
Hetzner Cloud: Website hosting
Appropriate data processing agreements according to Art. 28 GDPR exist with all data processors.
16. Automated Decision-Making
We do not use automated decision-making processes according to Art. 22 GDPR that have legal effect or similarly significantly affect you.
17. Protection of Minors
Our website is not directed at persons under 16 years of age. We do not knowingly collect personal data from children under 16 years of age.
18. Changes to the Privacy Policy
18.1 Updates
This privacy policy is regularly reviewed and updated as necessary.
18.2 Notification
We inform you of significant changes via the website or email (if your email address is known to us).
18.3 Current Version
The current version can be found at: [WEBSITE-URL]/privacy
19. Contact for Privacy Questions
For privacy questions, you can contact us at any time:
Email: contact@aiki-agent.com
Phone: +491788270579
Last updated: 06.10.2025